China Eastern Airlines
Corporation Limited
(Registrant)
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Date |
May
21, 2009
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By:
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/s/ Luo Zhuping | ||
Name: Luo Zhuping | |||||
Title: Title: Company Secretary | |||||
THIS
SUPPLEMENTAL CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE
ATTENTION
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CONTENTS
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DEFINITIONS |
i
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LETTER FROM THE BOARD | |||
1. | Introduction |
2
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2. | New Resolution to be approved at the AGM |
2
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3. | New Proxy Form |
3
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DEFINITIONS
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“A
Shares”
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means
the ordinary shares issued by the Company, with a RMB denominated par
value of RMB1.0 each, which are subscribed for and paid up in RMB and are
listed on the Shanghai Stock
Exchange;
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“AGM”
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means
the 2008 annual general meeting of the Company;
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“Articles
of Association”
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means
the articles of association of the
Company;
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“Board”
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means
the board of Directors;
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“CEA
Holding”
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means中國東方航空集團公司
(China Eastern Air Holding Company), a wholly PRC state-owned
enterprise and the controlling shareholder of the Company holding
approximately 59.67% of its issued share capital as at the date of this
Supplemental Circular;
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“Circular”
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means
the circular of the Company dated 28 April 2009 relating to the
AGM;
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“Closing
Time”
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means
24 hours before the time appointed for holding the AGM or any adjournment
thereof;
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“Company”
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means中國東方航空股份有限公司
(China Eastern Airlines Corporation Limited), a joint stock limited
company incorporated in the PRC with limited liability, whose H Shares, A
Shares and American depositary shares are listed on the Stock Exchange,
the Shanghai Stock Exchange and the New York Stock Exchange, Inc.,
respectively;
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“Directors”
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means
the directors of the Company;
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“Hong
Kong”
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means
the Hong Kong Special Administrative Region of the
PRC;
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“H
Shares”
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means
the ordinary shares issued by the Company, with a RMB denominated par
value of RMB1.0 each, which are subscribed for and paid up in a currency
other than RMB and are listed on the Stock
Exchange;
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DEFINITIONS
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“Notice
of AGM”
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means
the notice of AGM as set out on page 6 of the
Circular;
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“PRC”
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means
the People’s Republic of China;
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“RMB”
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means
Renminbi, the lawful currency of the
PRC;
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“Stock
Exchange”
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means
The Stock Exchange of Hong Kong Limited; and
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“Supplemental
Circular”
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means
this supplemental circular of the Company dated 21 May
2009.
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LETTER
FROM THE BOARD
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Directors:
Liu Shaoyong (Chairman)
Li Jun (Vice
Chairman)
Ma Xulun (President)
Luo Chaogeng
Luo Zhuping (Company
Secretary)
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Legal
address:
66 Airport Street
Pudong International Airport
Shanghai
PRC
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Independent non-executive
Directors:
Hu
Honggao
Peter
Lok
Wu
Baiwang
Zhou
Ruijin
Xie Rong
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Head
office:
2550 Hongqiao Road
Shanghai
PRC
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Principal place of business
in Hong
Kong:
5th
Floor, McDonald’s Building
48
Yee Wo Street
Hong
Kong
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Hong
Kong share registrar and transfer
office:
Hong
Kong Registrars Limited
Rooms
1712-1716, 17th Floor
Hopewell
Centre
183
Wanchai Queen’s Road East
Hong
Kong
21
May 2009
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LETTER
FROM THE BOARD
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LETTER
FROM THE BOARD
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“10.
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THAT, the proposed
expansion of the scope of business of the Company by including “insurance
agency services” and the consequential amendments to the Articles of
Association as set out in the Supplemental Circular be and are hereby
approved, subject to obtaining any approval, endorsement or registration
as may be necessary from the relevant authorities, and the Directors be
and are hereby authorized to deal with on behalf of the Company the
relevant application, approval, endorsement, registration, filing
procedures and other related issues arising from proposed expansion of the
scope of business of the Company and/or the consequential amendments of
the Articles of Association; and the Directors be and are hereby
authorized and empowered to make further amendments to the Articles of
Association in order to fulfill or accommodate any request that may be
raised or made by the relevant authorities during the approval,
endorsement and/or registration of expansion of the scope of business of
the Company and/or the consequential amendments of the Articles of
Association.”
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LETTER
FROM THE BOARD
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(i)
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If no New Proxy Form is lodged
with the Company’s registrar, the Old Proxy Form will be treated as a
valid proxy form lodged by him or her if correctly completed. The
proxy so appointed by the shareholder will be entitled to vote at his or
her discretion or to abstain on any resolution properly put to the AGM
other than those referred to in the Notice of AGM and the Old Proxy Form,
including the newly added resolution as set out in this Supplemental
Circular.
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(ii)
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If the New Proxy Form is lodged
with the Company’s registrar before the Closing Time, the New Proxy Form
will revoke and supersede the Old Proxy Form previously lodged by him or
her. The New Proxy Form will be treated as a valid proxy form lodged by
the shareholder if correctly
completed.
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(iii)
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If the New Proxy Form is lodged
with the Company’s registrar after the Closing Time, the New Proxy Form
will be invalid. However, it will revoke the Old Proxy Form previously
lodged by the shareholder, and any vote that may be cast by the purported
proxy (whether appointed under the Old Proxy Form or the New Proxy Form)
will not be counted in any poll which may be taken on a proposed
resolution. Accordingly, shareholders are advised not to lodge the New Proxy Form
after the Closing Time. If such shareholders wish to vote at the
AGM, they will have to attend in person and vote at the AGM themselves.
Shareholders are reminded that completion and delivery of the Old Proxy
Form and/or the New Proxy Form will not preclude shareholders from
attending and voting in person at the AGM or at any adjourned meeting
should they so wish.
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Note:
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Shareholders
should read the contents of the relevant resolutions contained in the
Notice, the Circular and the Supplemental Circular carefully before
exercising your vote on the below resolutions. Capitalized terms defined
herein should have the same meaning as ascribed to them in the Notice, the
Circular and the Supplemental
Circular.
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ORDINARY
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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1.
“THAT, to consider
and approve the report of the Board for the year 2008.”
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2.
“THAT, to consider
and approve the report of the supervisory committee of the Company for the
year 2008.”
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ORDINARY
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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3.
“THAT, to consider
and approve the audited financial statements and the auditors’ reports for
the year 2008.”
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4.
“THAT, to consider
and approve the Company’s profit distribution proposal for the year
2008.”
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5.
“THAT, to consider
and approve the re-appointments of (PricewaterhouseCoopers, Zhong Tian
CPAs Limited Company) as the Company’s PRC domestic auditors for the
financial year ending 31 December 2009 and PricewaterhouseCoopers,
Certified Public Accountants as the Company’s international auditors for
the financial year ending 31 December 2009, and to authorise the Board to
determine and finalise their remuneration.”
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6.
“THAT, to consider
and approve, the resignation of Mr. Peter Lok as the independent
non-executive director of the Company.”
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7.
“THAT, to consider
and approve, the appointment of Mr. Sandy Ke-Yaw Liu劉克涯先生as the
independent non-executive director of the Company.”
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SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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8.
“THAT, the
proposed amendments to the Articles of Association as set out in Appendix
I of the Circular be and are hereby approved, subject to obtaining any
approval, endorsement or registration as may be necessary from the
relevant authorities, and the Directors be and are hereby authorized to
deal with on behalf of the Company the relevant application, approval,
endorsement, registration, filing procedures and other related issues
arising from the amendments of the Articles of Association; and the
Directors be and are hereby authorized and empowered to make further
amendments to the Articles of Association in order to fulfill or
accommodate any request that may be raised or made by the relevant
authorities during the approval, endorsement and/or registration of the
amendments of the Articles of Association.”
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9.
“THAT, to consider
and to authorise the granting of a general mandate to the Board to issue
shares of the Company:
(a)
the Board be and is hereby granted, during the Relevant Period (as
hereafter defined), an unconditional general mandate to separately or
concurrently issue, allot and/or deal with domestic shares (“Domestic Shares”) and overseas
listed foreign shares (“Foreign Shares”) of the
Company, and to make or grant offers, agreements or options in respect
thereof, subject to the following conditions:
(i)
such mandate shall not extend beyond the Relevant Period save that the
Board may during the Relevant Period make or grant offers, agreements or
options which might require the exercise of such powers after the end of
the Relevant Period;
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SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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(ii)
the number of the Domestic Shares and Foreign Shares to be issued and
allotted or agreed conditionally or unconditionally to be issued and
allotted by the Board shall not exceed 20% of each of its existing
Domestic Shares and Foreign Shares; and
(iii)
the Board will only exercise its power under such mandate in accordance
with the Company Law of the PRC and the Listing Rules (as amended from
time to time) or applicable laws, rules and regulations of other
government or regulatory bodies and only if all necessary approvals from
the CSRC and/or other relevant PRC government authorities are
obtained.
(b)
for the purposes of this special resolution:
“Relevant
Period” means the period from the passing of this special resolution until
the earliest one of the following three terms:
(i)
the conclusion of the next annual general meeting of the Company following
the passing of this special resolution; or
(ii)
the expiration of the 12-month period following the passing of this
special resolution; or
(iii)
the date on which the authority granted to the Board set out in this
special resolution is revoked or varied by a special resolution of the
shareholders of the Company in a general meeting.
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SPECIAL
RESOLUTIONS
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AGREE
(Note
4)
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DISAGREE
(Note
4)
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ABSTAIN
(Note
4)
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(c)
contingent on the Board resolving to separately or concurrently issue
shares pursuant to paragraph (a) of this special resolution, the Board be
authorized to increase the registered capital of the Company to reflect
the number of share authorized to be issued by the Company pursuant to
paragraph (a) of this special resolution and to make such appropriate and
necessary amendments to the Articles of Association as they think fit to
reflect such increases in the registered capital of the Company and to
take any other action and complete an formality required to effect the
separately or concurrently issuance of shares pursuant to paragraph (a) of
this special resolution and the increase in the registered capital of the
Company.”
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10.
“THAT, the
proposed expansion of the scope of business of the Company by including
“insurance agency services” and the consequential amendments to the
Articles of Association as set out in the Supplemental Circular be and are
hereby approved, subject to obtaining any approval, endorsement or
registration as may be necessary from the relevant authorities, and the
Directors be and are hereby authorized to deal with on behalf of the
Company the relevant application, approval, endorsement, registration,
filing procedures and other related issues arising from proposed expansion
of the scope of business of the Company and/or the consequential
amendments of the Articles of Association; and the Directors be and are
hereby authorized and empowered to make further amendments to the Articles
of Association in order to fulfill or accommodate any request that may be
raised or made by the relevant authorities during the approval,
endorsement and/or registration of expansion of the scope of business of
the Company and/or the consequential amendments of the Articles of
Association.”
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1.
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Please
print your full name(s) and address(es) in English as well as in Chinese
(as registered in the register of
members).
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2.
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Please
delete as appropriate and fill in the number of shares registered in your
name(s). If such number is not provided, this new proxy form will be
deemed to relate to all the shares registered in your
name(s).
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3.
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If
you wish to appoint someone other than the chairman of the Annual General
Meeting, please delete the words “the chairman of the annual general
meeting or” and fill in the name and address of the proxy as entrusted by
you in the space provided. A shareholder can appoint one or more proxies
for the purpose of attending the meeting and the proxy/proxies do(es) not
have to be the Company’s shareholder(s). Any changes on this new proxy
form must be duly authenticated by the signature of the signer of this new
proxy form.
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4.
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IMPORTANT: If you would
like to vote for the resolution, please put a tick (“P”) in the
appropriate box marked “Agree”. If you would
like to vote against the resolution, please put a cross (“X”) in the box marked
“Disagree”. If you
would like to abstain from voting the resolution, please put a tick
(“P”) in the
box marked “Abstain”. In the absence
of any instruction, the proxy may vote at his/her
discretion.
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5.
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This
new proxy form must bear the signature of the entrustor. In the event that
the shareholder is a company or an institution, this new proxy form must
bear the company chop of that company or
institution.
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6.
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This
new proxy form must be duly signed by the appointer or his attorney. If
this new proxy form is signed by an attorney of the appointer, the power
of attorney authorising that attorney to sign (or other documents of
authorisation) must be notarially certified. For holders of A Shares, the
notarially certified power of attorney or other documents of authorisation
and proxy forms must be delivered to the registrar of the Company not less
than 24 hours before the time scheduled for the holding of the Annual
General Meeting in order for such documents to be considered valid. For
holders of H Shares, the aforementioned documents must be delivered to
Hong Kong Registrars Limited, the Company’s H Share registrar at Rooms
1712-1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai,
Hong Kong within the same time in order for such documents to be
considered valid.
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7.
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IMPORTANT: If you have not yet
lodged the old proxy form which was sent to you together with the circular
of the Company dated 28 April 2009 (the “Old Proxy Form”) with the
Company’s registrar, you are requested to lodge this new proxy form if you
wish to appoint proxies to attend the Annual General Meeting on your
behalf. In this case, the Old Proxy Form should not be lodged with the
Company’s registrar.
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8.
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IMPORTANT: If you have already
lodged the Old Proxy Form with the Company’s registrar, you should note
that:
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(i)
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If
this new proxy form is not lodged with the Company’s registrar, the Old
Proxy Form will be treated as a valid proxy form lodged by you if
correctly completed. The proxy so appointed by you will be entitled to
vote at his or her discretion or to abstain on any resolution properly put
to the Annual General Meeting other than those referred to in the Notice
and the Old Proxy Form, including the newly added resolution as set out in
the Supplemental Circular.
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(ii)
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If
you have lodged this new proxy form with the Company’s registrar before
the Closing Time as mentioned in point 6 above, this new proxy form will
revoke and supersede the Old Proxy Form previously lodged by you. This new
proxy form will be treated as a valid proxy form lodged by you if
correctly completed.
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(iii)
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If
this new proxy form is lodged with the Company’s registrar after the
Closing Time as mentioned in point 6 above, this new proxy form will be
invalid. However, it will revoke the Old Proxy Form previously lodged by
you, and any vote that may be cast by the purported proxy (whether
appointed under the Old Proxy Form or this new proxy form) will not be
counted in any poll which may be taken on a proposed resolution.
Accordingly, you are advised not to lodge this new proxy form after the
Closing Time as mentioned in point 6 above. If you wish to vote at the
Annual General Meeting, you will have to attend in person and vote at the
Annual General Meeting. You are reminded that completion and delivery of
the Old Proxy Form and/or this new proxy form will not preclude you from
attending and voting in person at the Annual General Meeting or at any
adjourned meeting should you so
wish.
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9.
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If
more than one proxy has been appointed by any shareholders of the Company,
such proxies shall not vote at the same
time.
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10.
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If
a proxy attends the Annual General Meeting, appropriate identification
documents must be produced.
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11.
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The
Company reserves the right to treat any proxy form which has been
incorrectly completed in some manner which (at its absolute discretion) is
not material as being
valid.
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